The 2025 EYPC and EFC costs and fees are outlined below. Your total to pay will be calculated according to the options you select on your registration form and will be displayed on the payment page.
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YP/Adult/Child with full-sized meals
EUR
GBP
PLN
USD
Other (EUR)
Includes accommodation + meals + one T-shirt + one handbook.
Includes dinner and breakfast, NOT lunch. No refund for meals not ordered/eaten.
20% for late registration, late payment, or late cancellation (everything withheld after refund deadline).
(1) The North America package fee for young people, adults, and children with full-sized meals includes transportation between Kraków and Małe Ciche, accommodation for one extra night in Małe Ciche before the conference, accommodation for one extra night in Kraków after the conference, one handbook, and one T-shirt. As this is a flat fee, there is no refund if you opt out of any of these items.
(2) The package fee for registrants from outside of Europe and North America (i.e., countries not listed on the Country Coordinators page) for young people, adults, and children with full-sized meals includes transportation between Kraków and Małe Ciche, accommodation for one extra night in Małe Ciche before the conference, one handbook, and one T-shirt. As this is a flat fee, there is no refund if you opt out of any of these items.
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Child: with bed + half-sized meals
Ages 11 and under only.
EUR
GBP
PLN
USD
Other (EUR)
Includes accommodation + half-sized meals. T-shirt NOT included (may be purchased separately on the registration form).
Includes dinner and breakfast, NOT lunch. No refund for meals not ordered/eaten.
20% for late registration, late payment, or late cancellation (everything withheld after refund deadline).
(3) The North America package fee for children paying less than the full price includes transportation between Kraków and Małe Ciche, accommodation for one extra night in Małe Ciche before the conference, and accommodation for one extra night in Kraków after the conference. It does NOT include a T-shirt. As this is a flat fee, there is no refund if you opt out of any of these items.
(4) The package fee for registrants from outside of Europe and North America (i.e., countries not listed on the Country Coordinators page) for children paying less than the full price includes transportation between Kraków and Małe Ciche, and accommodation for one extra night in Małe Ciche before the conference. It does NOT include a T-shirt. As this is a flat fee, there is no refund if you opt out of any of these items.
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Child: with bed + no meals
Ages 11 and under only.
EUR
GBP
PLN
USD
Other (EUR)
Includes accommodation + NO meals. T-shirt NOT included (may be purchased separately on the registration form).
20% for late registration, late payment, or late cancellation (everything withheld after refund deadline).
(3) See above.
(4) See above.
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Child: no bed + no meals
Ages 0-3 only.
EUR
GBP
PLN
USD
Other (EUR)
Includes accommodation (NO bed) + NO meals. T-shirt NOT included (may be purchased separately on the registration form).
20% for late registration, late payment, or late cancellation (everything withheld after refund deadline).
(3) See above.
(4) See above.
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Adult Day Visitors - Registration completed by 1 June 2025
All day visitors must register. No drop-ins will be permitted. The fee given is for the whole week and is the same whether visiting for 1-2 days or 5-6 days. All young people aged 13-18 must be fully registered in the EYPC. Children under the age of 12 should also be registered but there is no cost for them.
EUR
GBP
PLN
USD
No accommodation and no meals. T-shirt and handbook NOT included (may be purchased separately on the registration form).
The availability of this attendee category is not guaranteed and will still be subject to the same Conference approvals.
No accommodation and no meals. T-shirt and handbook NOT included (may be purchased separately on the registration form).
(Everything withheld after refund deadline.)
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Adult Day Visitors - Registration after 1 June 2025
The registration fee for Visitors increases slightly after 1 June 2025 to encourage early registration. We ask those registering in this category to complete their registration as early as possible to support the arrangements for the conference, including printing materials, allocating tent space, and managing other administrative needs. There is no cost for children under the age of 12; however, they should be registered so children's materials can be printed for them.
EUR
GBP
PLN
USD
No accommodation and no meals. T-shirt and handbook NOT included (may be purchased separately on the registration form).
The availability of this attendee category is not guaranteed and will still be subject to the same Conference approvals.
No accommodation and no meals. T-shirt and handbook NOT included (may be purchased separately on the registration form).
(Everything withheld after refund deadline.)
<– Swipe table to the left to view the prices.
Add-ons
Can be indicated on the registration form no later than 1 July.
EUR
GBP
PLN
USD
Between specified shuttle times only on Saturday, 26 July and Lord's day, 27 July 2025.
Between specified shuttle times only on Saturday, 2 August and Lord's day, 3 August 2025.
In the event that we are able to provide out-of-hours transport for large groups, the out-of-hours transport fee will apply per person, per direction. The MINIMUM cost for out-of-hours transport to Kraków Airport is listed here, but smaller groups should expect a higher fee to cover the cost of the vehicle.
A handbook is included only for registrants paying the full registration fee (i.e. not for Visitors). If you would like one, please pre-order an EYPC or EFC handbook in the language you need to avoid disappointment when you arrive.
A T-shirt is included only for registrants paying the full registration fee (i.e. not for children with half-sized or no meals, nor for Visitors). If you would like one, please pre-order an EYPC or EFC T-shirt in the size you need to avoid disappointment when you arrive.
The payment procedure depends on which country you are from. All payments in Euro, Polish złoty, Pound Sterling, Swedish Krona, and US Dollars are made via PayPal as part of the online registration process. For other currencies, please contact your Country Coordinator, who will tell you the procedure for your country.
If you have any difficulties or questions concerning payment or using PayPal, please contact your Country Coordinator, who will be glad to help.
Registration Quota and Deadlines
Quota
This year, the EYPC and EFC is able to receive 160 registrants from the North America region. The total quota for both the EYPC and EFC is 1480.
Registration Deadline
The deadline to register is 1 June 2025. If you have not fully submitted your registration by this deadline a late registration fee will be added. If you have not submitted your registration and been approved by this deadline, you will be moved to the waiting list. The waiting list will also become active if we reach the registration quota before the deadline.
Payment Deadline
The deadline to pay has been extended to 4 June 2025. If we have not received your payment by this deadline, a late payment fee will be added. If we do not receive a response to requests to pay after this date, your registration may be cancelled.
Transport Deadline
The deadline to submit and confirm your travel information is 8 June 2025.
Cancellation Deadline
Any cancellations received after 1 June 2025 will incur a cancellation fee (see above), which will be deducted from your refund.
Refund Deadline
- After 1 June: The cancellation fee will be withheld from your refund.
- After 1 July: No refunds, including for other items such as extra nights, handbooks, transport, or T-shirts.
Refunds after these dates will only be provided in exceptional circumstances, such as a family bereavement, serious illness, or other significant unforeseen events.
Registration Updates or Changes
You may log in to your registration form and make changes until 8 June 2025. If you have changes to make after this date, please let your Country Coordinator know as soon as possible.
During the Conference, it will be possible for participants to add or remove extra nights, T-shirts, handbooks, or transport, provided the Conference Office is able to accommodate these requests. Please communicate change requests as early as you can, before the Conference begins.
Please be reminded that there are no refunds for changes made after the final refund deadline.
EYPFC 2026 – Save the date!
26 July – 1 August 2026
EYPC & EFC
26 July – 1 August 2026
Registration will open soon!
EYPC & EFC
26 July – 1 August 2026
Registration is now open!
The registration deadline is 1 June 2026.
EYPC & EFC
27 July – 2 August 2025
The registration deadline has now passed.
The registration deadline was 1 June 2025.
You may continue to update and confirm your travel information until 22 June 2025.
Please complete the second travel confirmation to ensure that we have accurate travel information. If you need any help, please contact your Country Coordinator.
All registrants are requested to confirm their travel details one more time in the week before 8 June, to ensure that we have accurate travel information.
To complete, update, or confirm your travel information, please log in and do this before the deadline. If you need any help, please contact your Country Coordinator.
After this point, changes must be emailed to transport@ypconference.eu.