About the European Young People’s Conference

What, where, and when is the EYPC, and who can register?

Please read the information on this page to find out more about the European Young People’s Conference (EYPC) and who can register.

If members of your family also intend to join the European Family Conference (EFC), then please see About the EFC.

For more information about what to expect at both the EYPC and EFC, please see What To Expect at the Conference.

What is the EYPC?

The European Young People’s Conference (EYPC) is a 5-day, full-time residential conference specifically intended for young people (ages 13 to 19) from Europe. The burden of the EYPC is to constitute the young people in Europe with the truth in the Bible so that they are encouraged to love the Lord and the Word of God, to pursue Him with one another, and to be built up together in His Body that they may become pillars for the Lord’s move in Europe and for His coming back.

Where is the EYPC held?

The EYPC takes place in Małe Ciche, a small mountain village near the Tatra Mountains in the southern part of Poland. The EYPC takes place in the same village and at the same time as the EFC (European Family Conference). Specific parts of the village are designated for EYPC activities, and the two conference schedules are different.

When does the EYPC take place?

Both the EYPC and EFC take place in the summer, typically during the last week of July leading into August. Please see the home page for the specific dates for this year. The conference begins on Lord’s Day evening with dinner at 5:45pm and the first meeting at 6:45pm and then concludes on Saturday after lunch at 1pm.

Who Can Register: Young People

The European Young People’s Conference is open to young people from Europe aged 13 to 19. All young people will be expected to participate fully in all the activities of the young people’s conference.

There will be two separate conferences based on age. The Junior Conference will be for young people aged 13 to 15, and the Senior Conference will be for young people aged 16 to 19.

All young people will be clustered with others in their age group as well as a serving one and will stay together in the same room for the duration of the conference.

This year, for families with children in both the EFC and Junior EYPC, if a parent is serving in the Junior EYPC then both the young person and their parent can be accommodated with their family.

How to register:

The registration account must have multiple family members (i.e. the main registrant should select to register more than one person, on page 1, and begin the registration for both the young person and the parent).
The young person must be in the Junior Conference (ages 13-15, or UK school year 10 and below).
The parent must register as a shepherd in the EYPC in page 2, and select ‘Service with the Juniors’ on page 3.
If the above conditions are met then the ‘Stay with Family’ question will be visible on page 3, and you should select ‘Yes’ for both the young person and the parent. (You will need to return to page 3 of the first registrant to add this, after the second registrant has been added.)

Registrants from outside Europe

Each year, we invite a limited number of young people from North America to join us to be blended together with the young people in Europe.

If you are from a country outside of Europe or North America and would like to participate in the EYPC this year, please get in touch with registration@ypconference.eu in order to fellowship concerning your request.

Who Can Register: Helpers

Helpers are brothers and sisters aged 20 to 22 who wish to help strengthen and support the young people’s conference. Helpers will be assigned to a group of young people to serve with them in coordination with a serving one in all the activities of the young people’s conference and will stay in the same room as them during the conference.

Who Can Register: Serving Ones (Shepherds)

There is a need for shepherds to care for the young people. Any brother or sister aged 23 and above who has a burden to serve in this way can register to attend. Serving ones will be assigned to a group of young people to care for and shepherd them in all the activities of the young people’s conference and will stay in the same room as them for the duration of the conference. During the week, there is a one-hour serving ones’ coordination at 6am every morning before the young people wake up. Some experience of serving with young people is preferred but not necessary. It would be helpful to contact your Country Coordinator to have some fellowship about the time.

Important: There needs to be one shepherding serving one for every three young people.

In addition to directly shepherding the young people, some serving ones may be asked to be House Coordinators and Team Leaders.

House Coordinator (HC) Responsibilities

During the conference, there is a need for one person in each house to help coordinate and facilitate practical matters that may arise throughout the week. This service is usually not too heavy, but it is invaluable for the shepherding care of the saints and maintaining good communication between each house and the Conference Office.

The main responsibilities of a HC are as follows:

Regularly check the WhatsApp HC Announcement group for messages that may require your attention.
Please let the saints in the Office know if you are asked to be a HC and do not have WhatsApp or mobile data during your stay as this may limit our ability to communicate with you.
When needed, pass on announcements to those staying in your house or to specific individuals.
Meal-times are often the best time to make announcements or find the saints in your house.
Act as a liaison between those in your house and the EYPC/EFC Office.
If there are concerns from either the host or the saints regarding the accommodations, please fellowship with the saints serving in the Conference Office.
If instructed, take care of practical needs such as disinfecting surfaces, passing out meal tickets, posting departure lists, etc.

If you are asked to serve in this way and feel that you are not able to, please fellowship with the Conference Office so that another saint in your house can be assigned.

Team Leader Responsibilities

During the conference, a Team Leader is responsible for a team of 15-20 young people to help with team communication and participation during activities. There will also be other serving ones and helpers on the team.

The main responsibilities of a Team Leader are as follows:

Regularly check the WhatsApp Team Leader Announcement group for messages that may require your attention.
Please let the saints in the Conference Office know if you are asked to be a Team Leader and do not have WhatsApp or mobile data while you are in Poland as this may limit our ability to communicate with you.
Keep your team together and follow the team’s activity schedule, helping everyone to participate.
Your goal as a team leader is not to push your team to ‘win’ in the competitive activities but to provide a shepherding environment for all team members to participate. This may include going at the pace of the slowest team member in some activities such as orienteering and the hike.
Facilitating translation and communication, making sure no one in the team is left out.
The teams are composed of a few clusters of young people and serving ones, who may be of different ages, come from different countries, and who speak different languages. Try to quickly assess the language abilities of those in your team and coordinate with those able to translate so that language is not a hindrance but rather a blending opportunity!
First aid on the hike.
You will be required to pick up a first-aid kit before the hike and return it afterward.

If you are asked to serve in this way and feel that you are not able to, please fellowship with the Conference Office so that another saint can be assigned.

Who Can Register: Practical Serving Ones

There is also a great need for brothers and sisters aged 20 or older to register as practical serving ones. Practical serving ones will work in teams to help to carry out the practical services necessary to run the conference. No prior experience of serving with young people is required; although, the ability to coordinate with others is necessary.

It would be wonderful for a good number of parents (especially dads) and visitors to come to serve in this capacity. You are welcome to attend the conference meetings as your service schedule allows.

Below are descriptions of the practical service areas:

Activities

Activities are an important part of the EYPC. Activities are carried out on four different days after lunch and before the evening meeting. The activities typically include forest games, a team project, orienteering/treasure hunt, and a hike. You will be coordinating with a large group of saints, and you will be responsible for setting up and running a specific activity during the week.

Audio

This is a full-time service for the duration of the conference. Those who serve on the Audio Team will be assigned to serve on one of three dedicated teams for the Junior Conference, Senior Conference, or Family Conference. The responsibility of the Audio Team is to manage and record the audio during the conference meetings. Experience is recommended but not totally necessary.

Check-in/Arrivals (first day only)

If you are planning to arrive early to the conference, please feel free to sign up for this additional service. It involves welcoming the saints when they arrive, giving them their conference materials (handbooks/T-shirts), and directing them to their accommodations. This service will take up the majority of the arrival day(s).

Facilities

We ask brothers only to sign up for this service. For this service, you will be assigned to stay with another brother for one or two nights in one of the conference tents to keep watch over the equipment. The tent will be closed, the alarm will be activated, and you will be provided with a mattress, a sleeping bag, and a torch/flashlight.

First Aid

If you are a certified physician or nurse, you may want to join the First-Aid Team. The First-Aid Team will provide care for those who become unwell and those who sustain any injury (not for routine medical check-up) during the camp. The First-Aid Station will be open and staffed at scheduled times in coordination with the other saints you are serving with.

Guitars

If you have some experience in playing the guitar, please feel free to sign up for this service. You will be added to a guitar schedule for the week to play guitar with others, including young people, during the singing time at the beginning of each meeting before the message begins.

Room Inspections

You will be coordinating with a group of saints to check the cleanliness of the young people’s rooms according to the provided criteria. This will be done three times during the week during the morning meeting.

Who Can Register: Day Visitors from Poland

Saints from Poland have the option of attending the EYPC as Day Visitors. The saints in this category must also register.

Accommodation and meals are not arranged by the Conference.

It is not possible for someone of YP age (13 to 18) to attend the conference in this way; all young people in the village must be fully registered in the EYPC.

Please remember to purchase your handbooks and T-shirts on page 4 of the registration form as they are not included in the visitor fee.

As a reminder, the Conference will not accept any drop-ins. Saints who are not registered will NOT be permitted to any Conference meetings.

Please note that the EYPC tents have designated seating areas and the space for visitors may be limited; please only sit in the spaces allocated to visitors and do not take up the seats allocated to the YP and serving ones.

Who Can Register: Other Visitors

In the rare event that a practical serving saint would like to participate in the EYPC but make private accommodation arrangements, please email your Country Coordinator to enquire about registering as an Other Visitor.

The availability of this registration status is not guaranteed and will still be subject to the same conference approvals.

It is not possible for someone of YP age (13 to 18) to attend the conference in this way; all young people in the village must be fully registered in the EYPC.

Accommodation and meals are not arranged by the Conference. If you register in this category, please do not expect the Conference to help with your accommodation in any way, including communicating with your host.

Please remember to purchase your handbooks and T-shirts on page 4 of the registration form as they are not included in the visitor fee.

As a reminder, the Conference will not accept any drop-ins. Saints who are not registered will NOT be permitted to any Conference meetings.

EYPC 2025 – Save the date!
27 July – 2 August 2025

Registration will open soon!

Registration is now open.

The registration deadline is 9 June 2024.

The registration deadline has now passed.

The registration deadline was 9 June 2024.

The travel edits deadline has been extended to 24 June 2024.

To complete or update your travel information, please log in and do this before the deadline.
After this point, changes must be emailed to transport@ypconference.eu.